FW: Webinar | Effective Online Teaching Practices using Notebowl | February 14th, Noon-1pm

Canvas instructors,

 

I am forwarding this invitation about a Feb. 14 webinar on Notebowl, a social learning tool that was installed in Canvas in late December. The webinar description and access info are below. Learn more about Notebowl.

 

Scott

 

From: Logan Murray [mailto:lmurray@cvc.edu]
Sent: Monday, January 28, 2019 4:06 PM
Subject: Webinar | Effective Online Teaching Practices using Notebowl | February 14th, Noon-1pm

 

Colleagues,

According to our records, you are among the CVC-OEI Consortium colleges who have installed Notebowl in your instance of Canvas.

The folks at Notebowl will be hosting a webinar for CCC faculty and administrators to learn more about effective practices in online learning and engagement using this application. We encourage you to invite any of your faculty who may wish to attend.

Webinar Description:

Notebowl is a social learning platform designed to increase collaboration, interaction, and student engagement. Check out how OEI's newest partner, Notebowl, provides bulletin and discussion boards inside Canvas. The bulletin is a collaborative tool built to increase student engagement and participation for announcements, whereas the discussion boards provide assignments with built-in metrics with the ease of viewing and grading. Join the webinar to learn more and take your classroom to the next level! 

 

Date/Time:

Thurs, Feb 14, Noon – 1pm, PST.

 

Participation Details:

Videoconference (Zoom): https://zoom.us/j/7308281356

Phone: 646.876.9923

Meeting ID: 730 828 1356

 

Kindly,

 

Logan Murray, Ed.D.

Project Analyst, Academic Affairs

California Virtual Campus - Online Education Initiative

Office/Mobile: 415.272.4536

Canvas & online teaching training opportunities

@ONE is offering a couple of free training opportunities that you might be interested:

 

1.       On Feb. 1, as part of its First Friday series, it will offer 2 webinars: Creating Inclusivity and Supporting Equity: Building and Using an Equity Rubric from 11-11:45 a.m. and NameCoach - Creating a Sense of Belonging within Student Services from noon-12:45 p.m. View more information, including how to register.

 

2.       On Feb. 28, it will offer its CCC Digital Learning Day program from 9 a.m. to 4:45 p.m. with a total of 8 sessions. According to the @ONE web site: “The morning portion of program will get you on track to transform your teaching with Adobe Spark Video and participate in our Create Challenge! The afternoon starts with reflections from students, advice on information literacy from librarians, and two faculty spotlights featuring Google Maps, Google Tour Builder, and Twitter for relevant, meaningful learning.” View more information, including how to register.

 

Scott

 

 

Final Canvas reminders

For those of you teaching with Canvas this semester:

 

Attached is a checklist (with corresponding links) to help your classes get off to a good start. And here is some information/reminders to help, too:

 

1. View Canvas faculty notes and tips. There are a bit too many of these to fit into this email. Also, since Canvas adds new features and enhancements every three weeks, make sure to go to the Canvas Release Notes page to see what’s new.
   
   
2. Publish your courses by the beginning of the day your class starts so students can access them. If you are not teaching an online or hybrid course and want to wait longer to publish your courses, that’s up to you. To publish your course, go to the course home page, and click Publish.
   
   
3. If you are teaching a DE class, contact your students prior to the start of the semester, and encourage them to self-enroll into the Quest for Online Success Course in Canvas. This is a readiness course that prepares students to succeed online. Learn more about Quest. I notified DE students by email, and many have already self-enrolled. A reminder from you would be good, especially since students who added late did not receive the my  email notification. Here are instructions you can copy and paste for your students:
   
   

a.     Go to https://clpccd.instructure.com/enroll/KDENL6. If necessary, copy and paste the URL (without the period at the end) into your browser.

b.     Log into Canvas with your W number. Your password is the first 2 letters of your first name, followed by the first 2 letters of your last name (all lowercase), followed by the last four digits of your W number. If you have already logged into Canvas and changed your password, use that password.

c.      Click the button "Enroll in Course".

d.     Click the button "Go to the Course".

e.     Complete the modules.

4. Also, if you are teaching a DE class and want to see how your course measures up to the quality standards set by the Online Education Initiative, you can compare it to the OEI Course Design Rubric. The LPC Academic Senate has endorsed the rubric as the standards to strive for in DE classes. View the Senate’s resolution. Examples that meet the rubric’s criteria can be found in the Online Course Design Guide and the Course Design Showcase.
   
   
5. Make sure all of your content is accessible to students with disabilities. Everything you need to know about web accessibility, including “how-to” tutorials, is available in a Canvas course in which you have access. Just log into Canvas, and you will see a web accessibility course in your Dashboard called Creating Accessible Course Content.
   
   
6. All online and hybrid courses must show evidence of an instructor’s regular effective contact with students, as per Title 5 and accreditation requirements. Title 5 adds that regular effective contact must take place among students, too. For hybrids, both types of contact are required in the online portion of the class. Read Hybrids @ LPC. When contacting students by email, online and hybrid instructors should use the Canvas Inbox for all of your email correspondences with students. The Canvas Inbox will automatically save the emails. Emails sent from Outlook will be archived, but they will not be available from a central location. Read more about regular effective contact.
   
   
7. If you want students to have access to your class before the first day of the semester, go into Settings, change the Term start date and time, then check the box that says: Users can only participate in the course between these dates.
   
   
8. The LPC DE Committee has developed recommendations, along with answers to frequently asked questions, that are intended to aid instructors—particularly new instructors—in determining how many students to add and when to add those students near the beginning of the semester. View the recommendations and FAQs.
   
   
9. The LPC Online Learning web site includes a link called Faculty Resources, which was created for you. It provides information and resources for instructors online learning at LPC. The section also includes the DE Handbook.
   
   
10. For financial aid and auditing purposes, you should record the last day of attendance for students who drop DE courses. This can be done easily in Canvas. In your course, go to the People page, click on the three dots on the right side for a student, and select User Details. This brings you to the student’s Profile page. Simply enter the date in the box under Last Day Attended. If a student dropped prior to Census, you can't enter the student's LDA into Canvas because that student simply disappears from the course. The best you can do is note the date elsewhere after monitoring your class roster in CLASS-Web.
    
    The last day of attendance is not the last day a student logged into your course; it’s the last day a student actively participated in class. Read Federal Title IV and Last Day of Attendance.
    
    Here is LPC’s DE drop policy:
    
    The instructor may drop students who miss the first meeting of a course. The first meeting of online or hybrid Distance Education courses is the first day of the class as specified in the class schedule listing.  For these courses, instructors may drop students who do not log into their Canvas course and/or complete indicated activities by the third day of classes. DE instructors may drop students if they have not submitted work and/or accessed the class for two consecutive weeks. For Summer courses, DE instructors may drop students if they have not submitted work and/or accessed the class for one week.
    
    
11. Encourage your students to use the NetTutor online tutoring service. View student information about NetTutor. View faculty information about NetTutor.
    
    
12. If you need (or want) a banner for the home page of your course, the attached file is a template to use. Just open it in PowerPoint, modify it, save it as a .PNG file, then upload it into Canvas.
    
    
13. ConferZoom, the web conferencing too in Canvas, has a new interface and new features. Instructors can now allow students to book appointments, instructors and students can set personal preferences for email notifications about upcoming events and appointments, and instructors and students can have events and appointments appear in their personal calendars such as Outlook and Google. Learn more about these features.
    
    
14. If you plan to use the online proctoring tool Proctorio, you need to understand how it works. View a faculty web page on Proctorio. You should put information about Proctorio into your welcome letter and syllabus. Here are links to an example welcome letter and an example syllabus. Both contain student language about Proctorio. Feel free to use it.
    
    
15. If you decide to use the new NoteBowl app in Canvas, here’s a 5-minute video demo of how it works. NoteBowl, which can be used to replace the Canvas Discussion Board and Announcements with more of a Facebook-like interface, does not contain all of the functionality of the Canvas Discussion Board. Read about some of the pros and cons of using Notebowl. For instructions on how to use Notebowl, view Notebowl Faculty Links.
    
    
16. You can also use NameCoach, a pronunciation and gender ID tool. NameCoach allows students to record their names and note their gender. Because of privacy reasons, only the instructor will be able to hear the recordings and see the genders noted. To use NameCoach, just enable it in the course menu. It’s self-explanatory from there.
    
    

17.   If you would like to use Canvas’ New Gradebook, follow the instructions below to enable it in your course(s). The New Gradebook features several enhancements, and Canvas is still adding to it. Useage is optional; if you don’t enable it, the existing Gradebook will still be there for you. To enable it: Access a course, click Settings, click Feature Options, click the switch to New Gradebook to turn it on. Keep in mind that the New Gradebook cannot be disabled by an instructor or system administrator when one or both of the following features are applied:  Manually adjust a submission status to none, late, missing, or excused Enable late or missing policies in the Settings menu. Those features are not compatible with the current Gradebook, so enabling their functionality will prevent an instructor from returning to the current Gradebook. Learn how the New Gradebook works.

18.   Wanda Butterly and I will continue to provide faculty technical support. During nights and weekends, you can call Canvas directly at 1-833-300-3467. For students, all daytime support will be handled by LPC’s technical support desk, and they can call Canvas to get their nighttime and weekend questions answered. The student Canvas number is 1-844-600-3467. You might want to note this in your classes.

Good luck with your courses!

Scott

 

Canvas Fall 2018 semester wrap-up

Canvas instructors,

 

Hope your semester went well. To wrap it up and prepare for next semester, please note the following:

1.       Here’s how course access at the end of a semester works in Canvas:

a.       You will have full access to your course until Jan. 11 at 11:59 p.m. After that, you will only have read-only access. However, you will be able to export your course.

b.       Students will have full access to your course until Dec. 22 at 11:59 p.m. (unless you have changed the Term end date and time). After the Term end date and time passes, students will have read-only access. They can get to the course by clicking Courses – All Courses. The course will show under Past Enrollments.

c.       If you want students to have full access after the Term end date and time, go into Settings, increase the Term end date and time, then check the box that says: Users can only participate in the course between these dates.  

d.       If you don’t want students to have any access to the course after the Term end date and time, scroll down in Settings, and check the box that says: Restrict students from viewing course after end date.

2. Check the accuracy of your grades, then download your Gradebook and course separately. For students who do not complete assignments by the deadline dates, manually give them zeros in the gradebook. If you leave their grade cells blank, those missing assignments won't count against them. Canvas has a feature in the gradebook settings called Treat Ungraded as 0, but this does not automatically convert dashes to zeros; it only changes the Totals column. Students won’t see zeros or any changes in Totals when they check grades.
   

When you are finished with grades, download your Gradebook by clicking Export – CSV File. Keep your exported Gradebook on your computer or backup drive for safekeeping.

To archive your course and save it for safekeeping (in case anything happens to the Canvas server), go to Settings – Export Course Content – make sure Course is chosen under Export Type, then click Create Export. Once the process is finished, click New Export to download the file to your computer or external/online drive.

 

3.     If you are going to move your current course into a subsequent semester’s course, you can either copy a previous semester's course content or export the previous course and import it into the new course. You can do all of these by going to Settings in a course. While in Settings, do NOT click the Copy this Course button on the right side; this tool creates a new course that your students will not be able to access.

a.     Learn how to copy a course.

b.     Learn how to export a course.

c.     Learn how to import a course.

4.     Students are scheduled to be inputted into their Spring classes in the early morning hours of Jan. 3.

5.     If you are teaching a Distance Education course next semester, you should send a welcome letter to your students a week or so prior to the first day of classes. A template is attached. I have also attached a syllabus template for your optional use. If you put either or both into Canvas, you will need to convert to accessible PDFs beforehand. I even have an entire course template, and if you’re interested in that, let me know.

6. If you plan to use the online proctoring tool Proctorio next semester, you need to understand how it works. View a faculty web page on Proctorio. The attached welcome letter and syllabus contain student language about Proctorio. Feel free to use that language.
   
   
7. If you decide to use the new Notebowl app in Canvas, here’s a 5-minute video demo of how it works. Notebowl, which can be used to replace the Canvas Discussion Board and Announcements with more of a Facebook-like interface, does not contain all of the functionality of the Canvas Discussion Board. Read about some of the pros and cons of using Notebowl. For instructions on how to use Notebowl, view Notebowl Faculty Links.
   
   
8. Over the break, I will install NameCoach, a pronunciation and gender ID tool. NameCoach allows students to record their names and note their gender. Because of privacy reasons, only the instructor will be able to hear the recordings and see the genders noted. To use NameCoach, just enable it in the course menu. It’s self-explanatory from there.
   
   
9. If you haven’t yet requested your course(s) for next semester, log into Class-Web, click Menu for Faculty, and click the Canvas link at the bottom.
   
   
10. After Dec. 21, I will be out of the office until Jan. 7. Wanda Butterly will be back Jan. 2. You can email her at wbutterly@laspositascollege.edu or call her at 925-424-1655. You can call Canvas on nights and weekends at 1-833-300-3467.
    
    
    

Scott

 

Reminder: Spring 2019 Canvas course requests

If you have not already requested your Spring 2019 Canvas courses, you can do so by logging into Class-Web, clicking Menu for Faculty, Staff & Advisors, then clicking the Canvas link toward the bottom of the page. Choose Spring 2019 for the term and Las Positas for the campus, and click Submit Query. From here, you can request individual courses, or you can choose courses or sections to merge (see attached).

 

If you have already requested your courses, thank you, and please disregard this email.

 

Scott

New Canvas apps for spring

Canvas instructors,

 

On Dec. 18, I am planning to install the new NoteBowl app into Canvas. NoteBowl can be used to replace the Canvas Discussion Board and Announcements with more of a Facebook-like interface (you can also use it in conjunction with the Discussion Board). Keep in mind that NoteBowl does not include all of the features of the Discussion Board, so because of this, a list of pros and cons of using that tool will be created and shared with you.

 

The DE Committee decided to have NoteBowl installed during finals week so instructors can test it out over the break. View a 5-minute demo of NoteBowl. The TLC will offer training on NoteBowl during the spring semester.

 

Also over the break, I will install NameCoach, a pronunciation and gender ID tool. NameCoach allows students to record their names and note their gender. Because of privacy reasons, only the instructor will be able to hear the recordings and see the genders noted. To use NameCoach, just enable it in the course menu. It’s self-explanatory from there.

 

Both NoteBowl and NameCoach are subsidized by the OEI and are optional for you to use.

 

Scott

Proctorio student web content

Canvas instructors,

 

I wanted to inform you that I have created a student FAQ page about Proctorio on the LPC Online Learning web site. It is linked from the Online Services drop-down in the site’s navigation menu, and it’s called Online Proctoring.

 

In addition, student information about, and/or links to, Proctorio can also be found on the following pages:

·         Canvas

·         FAQs

·         Privacy Statement

 

I plan to commence work on faculty information about Proctorio soon in an effort to have everything ready by the start of spring.

 

Scott