Canvas instructors,
Hope your semester went well. To wrap it up and prepare for next semester, please note the following:
1. Here’s how course access at the end of a semester works in Canvas:
a. You will have full access to your course until June 7 at 11:59 p.m. After that, you will only have read-only access. However, you will be able to export your course.
b. Students will have full access to your course until May 25 at 11:59 p.m. (unless you have changed the Term end date and time). After the Term end date and time passes, students will have read-only access. They can get to the course by clicking Courses – All Courses. The course will show under Past Enrollments.
c. If you want students to have full access after the Term end date and time, go into Settings, increase the Term end date and time, then check the box that says: Users can only participate in the course between these dates.
d. If you don’t want students to have any access to the course after the Term end date and time, scroll down in Settings, and check the box that says: Restrict students from viewing course after end date.
- Check the accuracy of your grades, then download your Gradebook and course separately. For students who do not complete assignments by the deadline dates, manually give them zeros in the gradebook. If you leave their grade cells blank, those missing assignments won't count against them. Canvas has a feature in the gradebook settings called Treat Ungraded as 0, but this does not automatically convert dashes to zeros; it only changes the Totals column. Students won’t see zeros or any changes in Totals when they check grades.
When you are finished with grades, download your Gradebook by clicking Export – CSV File. Keep your exported Gradebook on your computer or backup drive for safekeeping.
To archive your course and save it for safekeeping (in case anything happens to the Canvas server), go to Settings – Export Course Content – make sure Course is chosen under Export Type, then click Create Export. Once the process is finished, click New Export to download the file to your computer or external/online drive.
3. If you are going to move your current course into a subsequent term’s course, you can either copy a previous term's course content or export the previous course and import it into the new course. You can do all of these by going to Settings in a course. While in Settings, do NOT click the Copy this Course button on the right side; this tool creates a new course that your students will not be able to access.
a. Learn how to copy a course.
b. Learn how to export a course.
c. Learn how to import a course.
4. Students are scheduled to be inputted into their Fall classes in the early morning hours of Aug. 6. They are already inputted into Summer classes. Remember, you do NOT have to request Fall course shells for Canvas; they have been automatically created. If you haven’t requested Summer shells, you can do that in CLASS-Web.
5. If you are teaching a Distance Education course next term, you should send a welcome letter to your students a week or so prior to the first day of classes. A template is attached. I have also attached a syllabus template for your optional use. If you put either or both into Canvas, you will need to convert to accessible PDFs beforehand. I even have an entire course template, and if you’re interested in that, let me know.
- If you plan to use the online proctoring tool Proctorio next term, you need to understand how it works. View a faculty web page on Proctorio. The attached welcome letter and syllabus contain student language about Proctorio. Feel free to use that language.
- This is a reminder that if you have used the Notebowl app in your class, don’t use it any longer. It will be removed from Canvas on June 10. The CVC-OEI will no longer be funding that tool, so it will no longer be supported.
- Keep in mind that LPC will be closed on Fridays during the Summer beginning June 7. If you need support on Fridays, you can call Canvas after 5 p.m. (and on weekends) at 1-833-300-3467.
Scott
